The Administrative Assistant is responsible for providing high-level support to the Finance, Operations and Human Resources team in addition to the entire organization. He/she will also collaborate with Finance and Human Resources during times of overwork.
Responsibilities:
· Closing administrative routes and communicating with the drivers
· Prepare communications, such as memos, emails, invoices, reports, and other correspondence
· Provide general support to visitors (customers and suppliers)
· Organize and schedule appointments. Assist with correspondence
· Assist in the preparation of regularly scheduled reports
· Order office supplies and research new offers and suppliers
· Book travel arrangements
· Send and reconcile expense reports
· Act as a point of contact for internal and external customers
· Maintain good relationship with customers
· Assist Human Resources with the new employee orientation and clerical duties.
· Keep your area clean and organize
· Receive and coordinate maintenance or repairs of office and distribution center equipment
Requirements:
· Proven experience as an Administrative Assistant
· Familiar with accounting knowledge
· Mastery of office management systems and procedures
· Working knowledge of office equipment, such as printers and fax machines
· Knowledge of MS Office (MS Excel y MS PowerPoint, Word, etc.)
· Excellent time management skills and the ability to prioritize work
· Attention to detail and problem-solving skills
· Excellent written and verbal communication skills in Spanish and English – Required
· Strong organizational skills with the ability to multitask
· High School Degree: Additional qualification as an Administrative Assistant or Secretary is an advantage
➡️ Interested? Submit your resume to the following email address: Human-Resources@ethnixgroup.com